Colocation provider checklist for UK businesses: best practices

14/01/26 Wavenet
data centre server room

Choosing the right colocation provider is a key decision for modern IT infrastructure. Businesses need secure, scalable environments for their servers, supported by reliable IT and managed services.

Colocation services in the UK provide a robust alternative to on-premises data centres, offering resilience, performance, and cost efficiency.

However, choosing the right provider requires careful evaluation. From security and compliance to connectivity, scalability, and cost transparency, each factor plays an important role in ensuring your colocation strategy supports long-term business goals.


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Understanding colocation: what UK businesses need to know

Colocation involves housing your physical servers and IT equipment in a third-party data centre while retaining ownership of the hardware. In return, businesses benefit from enterprise-grade facilities with reliable power, cooling, physical security, and network connectivity.

For UK businesses, colocation offers:

  • Reduced capital and operational expenditure
  • Enhanced physical and network security
  • High availability and uptime compared to in-house server rooms
  • Access to carrier-neutral connectivity and redundancy

Colocation data centres are designed for resilience, making them ideal for organisations that require consistent performance and business continuity.

Assessing your business requirements

Before selecting a UK colocation provider, clearly define your business and technical requirements. Start by reviewing your existing IT infrastructure and identifying future growth plans.

Key considerations include:

  • Power density, rack space, and cooling requirements
  • Performance and latency needs
  • Regulatory and industry compliance obligations
  • Internal IT capabilities and support gaps

Creating a checklist of essential services - such as 24/7 support, scalability options, and security standards—will help narrow down providers that align with your operational and strategic needs.

Key criteria for evaluating UK colocation providers:

Security and compliance

Security is one of the most important factors when choosing a colocation provider. Look for facilities with layered physical security, including CCTV, access controls, and monitored entry points.

Providers should comply with recognised standards such as:

Clear incident response procedures and regular security audits demonstrate a provider’s commitment to protecting your data.

Network connectivity, redundancy, and uptime

Strong connectivity is essential for UK server colocation. A reliable provider will offer access to multiple carriers and internet exchanges, ensuring low latency and high availability.

Redundancy across power, cooling, and network infrastructure minimises the risk of outages. Uptime guarantees of 99.99% or higher are a strong indicator of operational reliability.

Location and resilience

The geographical location of a UK data centre affects both performance and compliance. Proximity to your operations can reduce latency, while UK-based facilities help meet data sovereignty requirements.

It’s also important to assess local risks, access to stable power supplies, and connectivity infrastructure when evaluating location suitability.

Scalability and flexibility for future growth

As your business grows, your IT infrastructure must be able to scale quickly. A good colocation provider will offer flexible options to increase rack space, power, or services without disruption.

Scalability considerations include:

  • Rapid provisioning of additional capacity
  • Flexible contracts and service agreements
  • Support for hybrid and multi-cloud strategies

Planning for growth at the outset helps avoid costly migrations later.

Managed services and support

Many UK colocation providers also operate as managed services providers, offering additional value beyond space and power. These services can include monitoring, patching, backups, and hands-on support.

Key benefits of managed services include:

  • 24/7 technical support
  • Proactive monitoring and issue resolution
  • Reduced strain on in-house IT teams

Choosing a provider with strong managed services can significantly improve operational efficiency and resilience.

Cost structure and contract transparency

Cost transparency is essential when comparing colocation services. Providers should clearly outline pricing for rack space, power usage, connectivity, and any additional services.

A transparent contract should:

  • Provide a clear breakdown of costs
  • Highlight any variable or usage-based charges
  • Define service levels and responsibilities

This clarity helps with budgeting and avoids unexpected costs over time.

Sustainability and energy efficiency

Sustainability is increasingly important for UK businesses. Many colocation providers now focus on energy efficiency, renewable power sources, and reducing carbon emissions.

Evaluating a provider’s sustainability credentials can help align your IT strategy with wider environmental goals, while also delivering long-term cost benefits.

Onboarding, migration, and exit planning

A smooth onboarding and migration process reduces risk and downtime. Ensure your chosen provider offers structured migration support and clear documentation.

Equally important is having a defined exit strategy. Understanding data retrieval processes, notice periods, and exit costs protects your business should your requirements change.

Choosing a trusted UK colocation partner

When selecting a colocation provider, it’s worth considering partners that combine secure, resilient data centre facilities with broader IT expertise. Wavenet, the UK’s most trusted  managed service and security provider offering colocation data centre services alongside cloud and modern workplace solutions.

Working with a provider that understands both infrastructure and managed services can simplify operations and support long-term digital transformation.

Conclusion

Choosing the right colocation provider in the UK is about more than just space and power. By assessing security, compliance, connectivity, scalability, support, and cost transparency, businesses can build a resilient and future-ready IT foundation.

Taking a structured, best-practice approach - and partnering with experienced providers - ensures your colocation strategy supports performance, compliance, and growth in an increasingly competitive digital landscape.

UK colocation provider selection checklist

Use the checklist below to ensure you choose a colocation provider that aligns with your technical, operational, and business requirements:

Facility & infrastructure

☐ UK-based data centre locations supporting data sovereignty

☐ Enterprise-grade power, cooling, and fire suppression systems

☐ High availability design with N+1 or greater redundancy

☐ Guaranteed uptime of 99.99% or higher


Security & compliance

☐ 24/7 on-site security and monitored access controls

☐ CCTV, manned security, and secure rack or cage options

☐ Compliance with GDPR and relevant UK regulations

☐ Industry certifications such as ISO 27001 or PCI DSS

☐ Documented incident response and breach management processes


Network connectivity

☐ Carrier-neutral connectivity with multiple network providers

☐ Low-latency connections to major UK internet exchanges

☐ Resilient network architecture with automatic failover

☐ Clear SLAs covering performance and availability


Scalability & flexibility

☐ Ability to scale rack space, power, and bandwidth easily

☐ Flexible contract terms that support business growth

☐ Support for hybrid or multi-cloud environments


Managed services & support

☐ 24/7 technical support and remote hands services

☐ Proactive monitoring and infrastructure management options

☐ Availability of managed IT services to complement colocation

☐ Clear escalation paths and response-time SLAs


Cost & commercial transparency

☐ Clear, itemised pricing for space, power, and connectivity

☐ Transparency around variable or usage-based charges

☐ No hidden fees for access, support, or maintenance

☐ Straightforward contract terms and renewal conditions


Sustainability & efficiency

☐ Use of energy-efficient infrastructure and cooling systems

☐ Commitment to reducing environmental impact

☐ Access to sustainability reporting or carbon reduction initiatives


Onboarding, migration & exit

☐ Structured onboarding and migration support

☐ Minimal downtime during deployment

☐ Clearly defined exit strategy, data retrieval process, and fees

Choose Wavenet as your trusted colocation provider today.

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